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Update committer account creation flow to reflect Secretary-driven pr… #379

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tuhaihe merged 1 commit into from
Jun 24, 2026
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Update committer account creation flow to reflect Secretary-driven pr… #379

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6 changes: 4 additions & 2 deletions src/pages/team/new-committers.md
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Expand Up @@ -15,7 +15,7 @@ To go through the whole process of inviting a new committer, you need to be a Cl
| **Vote** | If the proposed candidate seems to be received positively by a majority of those responding, please start a new thread to vote the candidate. Let the Vote thread run for one week. | [[VOTE]](#committer-vote-template) |
| **Announcing results** | No matter whether the result is positive or negative, please raise a new thread to summarize. If the result is negative, dismiss the following steps. | [[RESULT] [VOTE]](#committer-vote-results-template) |
| **Sending the invitation** | If the result is positive (achieved at least 3 +1 votes and no vetoes), then send a invitation to the new committer candidate. We give candidates a chance to decline committership in private. They can post a reply to the PMC mailing list. If the new committer candidate accepts, go to next. Otherwise, express the gratitude of Cloudberry community and stop here. | [Invitation](#committer-invite-template) |
| **Committer Account Creation** | The new committer should file the ICLA file to the secretary@apache.org. Here are the guide on [signing the ICLA](/team/sign-icla). We need the mentors to help reqeust a new Apache ID for the new committer, see the template. After the new account is created (will receive *[NOTICE] Account created: xxx* from root@apache.org), then the new committer needs [set up the apache.org email account](/team/setup-apache-email-account). | [Request to create a Apache ID](#request-to-create-a-new-apache-id-for-new-committer-template) |
| **Committer Account Creation** | The new committer should file the ICLA file to the secretary@apache.org, and remember to include the preferred Apache ID on the ICLA form. Here are the guide on [signing the ICLA](/team/sign-icla). The Apache Secretary will help create the Apache ID when processing the ICLA. After the new account is created (will receive *[FORM] Account Request* from root@apache.org), then the new committer needs [set up the apache.org email account](/team/setup-apache-email-account). _In the rare case that the Secretary does not create the account, you may use the legacy template below to request it._ | [Request to create a Apache ID (legacy)](#request-to-create-a-new-apache-id-for-new-committer-template-legacy) |
| **Welcome** | Send a welcome email to the new committer. | [Welcome](#welcome-the-new-committer-to-the-community-template) |
| **Announcement** | Announcing the new committer in the dev@cloudberry.apache.org mailing list. | [[ANNOUNCEMENT]](#new-committer-announcement-template) |
| **News** | Share the news accross the community channels. | |
Expand Down Expand Up @@ -174,7 +174,9 @@ Yours,
The Apache Cloudberry PPMC
```

### Request to create a new Apache ID for new Committer template
### Request to create a new Apache ID for new Committer template (legacy)

> **Note:** This template is now a legacy/fallback option. In most cases, the Apache Secretary will create the Apache ID directly when processing the ICLA — there is no need to send this request separately. Only use this template if the Secretary did not create the account after the ICLA has been recorded.

```
To: private@cloudberry.apache.org
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