From d073c833089d018637f3a99ddfbeff70e81b49c6 Mon Sep 17 00:00:00 2001 From: Dianjin Wang Date: Mon, 22 Jun 2026 17:13:55 +0800 Subject: [PATCH] Update committer account creation flow to reflect Secretary-driven process - Apache Secretary now directly creates Apache ID when processing ICLA, no longer requires a separate mentor email request - Mark mentor request template as legacy/fallback --- src/pages/team/new-committers.md | 6 ++++-- 1 file changed, 4 insertions(+), 2 deletions(-) diff --git a/src/pages/team/new-committers.md b/src/pages/team/new-committers.md index 92354c09085..5b7b419445d 100644 --- a/src/pages/team/new-committers.md +++ b/src/pages/team/new-committers.md @@ -15,7 +15,7 @@ To go through the whole process of inviting a new committer, you need to be a Cl | **Vote** | If the proposed candidate seems to be received positively by a majority of those responding, please start a new thread to vote the candidate. Let the Vote thread run for one week. | [[VOTE]](#committer-vote-template) | | **Announcing results** | No matter whether the result is positive or negative, please raise a new thread to summarize. If the result is negative, dismiss the following steps. | [[RESULT] [VOTE]](#committer-vote-results-template) | | **Sending the invitation** | If the result is positive (achieved at least 3 +1 votes and no vetoes), then send a invitation to the new committer candidate. We give candidates a chance to decline committership in private. They can post a reply to the PMC mailing list. If the new committer candidate accepts, go to next. Otherwise, express the gratitude of Cloudberry community and stop here. | [Invitation](#committer-invite-template) | -| **Committer Account Creation** | The new committer should file the ICLA file to the secretary@apache.org. Here are the guide on [signing the ICLA](/team/sign-icla). We need the mentors to help reqeust a new Apache ID for the new committer, see the template. After the new account is created (will receive *[NOTICE] Account created: xxx* from root@apache.org), then the new committer needs [set up the apache.org email account](/team/setup-apache-email-account). | [Request to create a Apache ID](#request-to-create-a-new-apache-id-for-new-committer-template) | +| **Committer Account Creation** | The new committer should file the ICLA file to the secretary@apache.org, and remember to include the preferred Apache ID on the ICLA form. Here are the guide on [signing the ICLA](/team/sign-icla). The Apache Secretary will help create the Apache ID when processing the ICLA. After the new account is created (will receive *[FORM] Account Request* from root@apache.org), then the new committer needs [set up the apache.org email account](/team/setup-apache-email-account). _In the rare case that the Secretary does not create the account, you may use the legacy template below to request it._ | [Request to create a Apache ID (legacy)](#request-to-create-a-new-apache-id-for-new-committer-template-legacy) | | **Welcome** | Send a welcome email to the new committer. | [Welcome](#welcome-the-new-committer-to-the-community-template) | | **Announcement** | Announcing the new committer in the dev@cloudberry.apache.org mailing list. | [[ANNOUNCEMENT]](#new-committer-announcement-template) | | **News** | Share the news accross the community channels. | | @@ -174,7 +174,9 @@ Yours, The Apache Cloudberry PPMC ``` -### Request to create a new Apache ID for new Committer template +### Request to create a new Apache ID for new Committer template (legacy) + +> **Note:** This template is now a legacy/fallback option. In most cases, the Apache Secretary will create the Apache ID directly when processing the ICLA — there is no need to send this request separately. Only use this template if the Secretary did not create the account after the ICLA has been recorded. ``` To: private@cloudberry.apache.org