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CSS AGM - Minutes
+ + + + + + + + + + + + + + + + + + + + +
Location: + Y3 - G29 (in-person) & Zoom (online) +
Date: + Wednesday 29th April 2026 +
Time: + 13:00 BST +
Present (54): + Matthew Widdop (MW) (Chairing), Marcus Gustafsson (MG) (Minuting), Oli Baker (OB), Maddy Lardner (ML), Rohit Jose (RJ), Day Jones (DJ), Holly Packer (HP), Jacob Swales (JS), Joseph Adams (JA), Amrit Bhogal (AB), Idris Evans (IE), Henry Thomas (HT), Archie Leonard (AL), Albert Waldron (AW), Evie Wilson (EW), Tyler King (TK), George Tong (GT), James Cann (JC), Anna Charleton (AC), Lucas (L), Harry Wake (HW) +
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1 + Apologies +
    + +
  • Sumeet
    • + +
  • Albert
    • +
+ 		MG +
2 + Adoption of February 2026 EGM Minutes +
    + +
  • Minutes are unanimously adopted
    • +
+ 		MG +
3 + Matters Arising from the February 2026 EGM +
    + +
  • No matters are arising
    • +
+ 		All +
4 + Chair’s Report +
    + +
  • MW reported we have 437 members
    • + +
  • MW reviewed statistics from Birminghack
    • + +
  • MW reviewed future events
    • + +
  • MW encouraged people to run
    • + +
  • MW thanked current committee and wished good luck to the incoming committee
    • +
+ 		MW +
5 + Treasurer’s Report +
    + +
  • OB gave our statement balance
    • + +
  • OB gave information on our membership numbers
    • + +
  • OB went over future plans
    • +
+ 		OB +
6 + Resolution of Motions and Amendments to the Constitution +

+MW introduced the voting system, vote.cssbham.com, and explained how the voting website works +

MW +
+ 6.1 + Amendment: Modify the EDI Officer +
    + +
  • ML commented that there are not many women and non-binary students in the society
    • + +
  • ML commented that Jacqui does some events within the school
    • + +
  • ML suggested the role should mandate two events focused on women and non-binary students per semester
    • + +
  • RJ commented that this sounds like a good idea and suggests we could collaborate with other societies as part of this
    • +
      + +
    • ML agreed that we could collaborate with many societies including cocktail society for example
      • +
    + +
  • The amendment was put to a vote
    • +
      + +
    • For: 28
      • + +
    • Against: 1
      • + +
    • Abstain: 1
      • + +
    • This amendment has been duly adopted
      • +
    +
+ 		ML +
+ 6.2 + Amendment: Add an additional Publicity Officer +
    + +
  • ML comments that the publicity officer is a busy role
    • + +
  • ML commented that many other societies have multiple publicity officers
    • + +
  • ML suggested this could allow for more publicity on different platforms
    • + +
  • RJ commented that there is a consistent weekly demand so it is hard to keep up with all the different platforms for one person
    • + +
  • RJ commented that there are many people on committee so some reorganisation would be good, but this would still be a positive change
    • + +
  • DJ asked if we would be able to vote on the second publicity officer today
    • +
      + +
    • MW said that the role would not exist until the constitutional change is approved but we would vote on it provisionally pending approval
      • +
    + +
  • The amendment was put to a vote
    • +
      + +
    • For: 21
      • + +
    • Against: 4
      • + +
    • Abstain: 2
      • + +
    • This amendment has been duly adopted
      • +
    +
+ 		ML +
+ 6.3 + Amendment: Change the name of the Publicity Officer to Media and Communications Officer +
    + +
  • ML suggested that media and communications covers the design elements better and is more modern and up-to-date terminology
    • + +
  • RJ asks if there are actions for the publicity officer that fall outside publicity
    • +
      + +
    • ML suggests that other things that are related to the role such as merch design and insta posts emphasise the graphic design side of the role more
      • +
    + +
  • RJ asks if media and communications should be split
    • +
      + +
    • ML says that by having two officers they could work out for themselves who is best at what rather than having 2 different defined roles
      • +
    + +
  • RJ asks if it is an expansion of the current role as hoodie and t-shirt designs are not currently under the role officially
    • +
      + +
    • ML suggests that making this official would be good as often the role does more than its explicit duties in the constitution
      • +
    + +
  • The amendment was put to a vote
    • +
      + +
    • For: 21
      • + +
    • Against: 6
      • + +
    • Abstain: 3
      • + +
    • This amendment has been duly adopted
      • +
    +
+ 		ML +
+ 6.4 + Amendment: Rename President to Scrum Master +
    + +
  • The amendment was put to a vote
    • +
      + +
    • For: 14
      • + +
    • Against: 13
      • + +
    • Abstain: 2
      • + +
    • This amendment has been duly adopted
      • +
    +
+ 		HP +
+ 6.5 + Amendment: Add an Infrastructure role +
    + +
  • ML commented that they thought infrastructure should be covered within the constitution
    • + +
  • JS said that adding the responsibility to an existing role might make people less willing to run for them if they are too technical
    • +
      + +
    • ML commented that anyone on committee could take on this commitment
      • +
    + +
  • MW stated that we will vote on this during AOB
    • + +
  • The amendment was put to a vote
    • +
      + +
    • Round 1
      • +
        + +
      • Re-open nominations (RON): 1 votes
        • + +
      • Implement new role: 10 votes
        • + +
      • Add responsibility to existing role: 10 votes
        • + +
      • Do nothing (keep it as it is now): 5 votes
        • + +
      • Eliminated Re-open nominations (RON)
        • +
      + +
    • Round 2
      • +
        + +
      • Implement new role: 10 votes
        • + +
      • Add responsibility to existing role: 10 votes
        • + +
      • Do nothing (keep it as it is now): 5 votes
        • + +
      • Eliminated Do nothing (keep it as it is now)
        • +
      + +
    • Round 3
      • +
        + +
      • Implement new role: 11 votes
        • + +
      • Add responsibility to existing role: 11 votes
        • + +
      • Eliminated Implement new role
        • +
      + +
    • Round 4
      • +
        + +
      • Add responsibility to existing role: 17 votes
        • +
      + +
    • Add infrastructure responsibility to an existing role has been duly adopted, while the role to be determined at next EGM due to time.
      • +
    +
+ 		DJ +
7 + Election of New Committee Members + MW +
+ 7.1 + President (Scrum Master) +
    + +
  • Candidates standing in advance: Joseph Adams
    • + +
  • Joseph Adams (JA)
    • +
      + +
    • JA said they have been PGR rep for 2 years now so they have learnt lots of skills
      • + +
    • JA wants to modernise the society to include more academic events as well as the existing social events
      • + +
    • JA is going to focus on getting more sponsors early in the year
      • +
    + +
  • Questions
    • +
      + +
    • AB asks what event you would axe if you had to
      • +
        + +
      • JA suggested axing TNMoC/Bletchley as it had low attendance but would need to look at statistics and finances to make a more sure decision
        • +
      + +
    • AB asks what academic events you would run
      • +
        + +
      • JA said bringing back the git and python workshops would be good as they are often necessary skills that aren’t taught
        • + +
      • JA said they would be open to many topics as well
        • +
      + +
    • MG asks what changes you would like to make to committee meetings
      • +
        + +
      • JA said that they are pretty happy with how meetings are currently but involving people who are online in hybrid meetings more might be a slight improvement
        • +
      +
    + +
  • The election was put to a vote
    • +
      + +
    • Round 1
      • +
        + +
      • Re-open nominations (RON): 1 votes
        • + +
      • Joseph Adams: 28 votes
        • + +
      • Eliminated Re-open nominations (RON)
        • +
      + +
    • Round 2
      • +
        + +
      • Joseph Adams: 28 votes
        • +
      + +
    • Joseph Adams is duly elected President
      • +
    +
+ 		+
+ 7.2 + Treasurer +
    + +
  • Candidates standing in advance: Idris Evans
    • + +
  • Idris Evans (IE)
    • +
      + +
    • IE said that they were a first year undergrad
      • + +
    • IE commented that they have talked to many committee members and helped out at some events
      • + +
    • IE commented that they have good spreadsheet skills
      • + +
    • IE commented that they will focus on estimating attendance better to reduce losses from underattended event
      • + +
    • IE said they would try and keep most events free
      • +
    + +
  • Questions
    • +
      + +
    • AB asks how you would handle situations with no sponsorship
      • +
        + +
      • IE said that they would downscale events but hopes to avoid this situation in the first place
        • +
      + +
    • ML asks what you would change about the way CSS handles money and finances
      • +
        + +
      • IE said they didn’t know all the details but would probably focus on budgeting events like Bletchley Park more in line with attendance
        • +
      +
    + +
  • The election was put to a vote
    • +
      + +
    • Round 1
      • +
        + +
      • Re-open nominations (RON): 3 votes
        • + +
      • Idris Evans: 25 votes
        • + +
      • Eliminated Re-open nominations (RON)
        • +
      + +
    • Round 2
      • +
        + +
      • Idris Evans: 27 votes
        • +
      + +
    • Idris Evans is duly elected Treasurer
      • +
    +
+ 		+
+ 7.3 + Secretary +
    + +
  • Candidates standing in advance: Henry Thomas, Archie Leonard
    • + +
  • Henry Thomas (HT)
    • +
      + +
    • HT commented that they have gained planning skills from being a cub leader
      • + +
    • HT commented that they have attended many CSS events this year so know some of how they are run
      • + +
    • HT suggested more events for first years in semester 1
      • + +
    • HT also suggested that publicity should come out earlier as sometimes it has come out later than ideal
      • +
    + +
  • Archie Leonard (AL)
    • +
      + +
    • AL said that they are also a first year and have attended many CSS events this year
      • + +
    • AL said they were on a committee during sixth form which has developed their organisational skills
      • + +
    • AL also said that they liked the idea of the fixed responsibilities of secretary
      • + +
    • AL said that have talked to the current secretary (MG) about the role and have ideas for improving the presentation of the minutes
      • + +
    • AL also said that they are happy to help with the running of current events
      • +
    + +
  • Questions
    • +
      + +
    • MG asked if the candidates had ideas for improving accessibility of the minutes
      • +
        + +
      • AL suggested adding a LATEX version in addition to existing formats would be good
        • + +
      • AL said they would listen to member feedback on improving accessibility
        • + +
      • HT commented that they are fairly good as they are but they are open to member feedback on any improvements
        • +
      + +
    • ML asked if they would support voice recording meetings
      • +
        + +
      • HT said that if everyone on committee agrees then that would be a good option
        • + +
      • AL concurred that if everyone in the meeting is ok with it, then this would be a good option, although the audio may need editing in cases where sensitive discussions take place
        • +
      +
    + +
  • The election was put to a vote
    • +
      + +
    • Round 1
      • +
        + +
      • Re-open nominations (RON): 0 votes
        • + +
      • Henry Thomas: 25 votes
        • + +
      • Archie Leonard: 8 votes
        • + +
      • Eliminated Re-open nominations (RON)
        • +
      + +
    • Round 2
      • +
        + +
      • Henry Thomas: 25 votes
        • + +
      • Archie Leonard: 8 votes
        • + +
      • Eliminated Archie Leonard
        • +
      + +
    • Round 3
      • +
        + +
      • Henry Thomas: 32 votes
        • +
      + +
    • Henry Thomas is duly elected Secretary
      • +
    +
+ 		+
+ 7.4 + Vice-President +
    + +
  • Candidates standing in advance: Albert Waldron
    • + +
  • Albert Waldron (Read by Henry Lund) (AW)
    • +
      + +
    • AW commented that they were not able to attend in person
      • + +
    • AW commented that they have gained good experience from being first year rep this year
      • + +
    • AW commented that they have learnt a lot from current committee
      • + +
    • AW commented that they have helped out at many events and offer-holder days
      • + +
    • AW commented that they are one of the few returning committee so will be able to help across the board
      • + +
    • AW suggested reworking long running events
      • + +
    • AW suggested starting working on events earlier
      • + +
    • AW suggested keeping Instagram and Discord announcements more in-line
      • +
    + +
  • The election was put to a vote
    • +
      + +
    • Round 1
      • +
        + +
      • Re-open nominations (RON): 2 votes
        • + +
      • Albert Waldron: 24 votes
        • + +
      • Eliminated Re-open nominations (RON)
        • +
      + +
    • Round 2
      • +
        + +
      • Albert Waldron: 26 votes
        • +
      + +
    • Albert Waldron is duly elected Vice-President
      • +
    +
+ 		+
+ 7.5 + Publicity Officer (Media and Communications) +
    + +
  • Candidates standing in advance: Tyler King, Evie Wilson
    • + +
  • Evie Wilson (EW)
    • +
      + +
    • EW commented that they have prior experience as publicity officer for LGBTQ association
      • + +
    • EW commented they have also been DocSoc treasurer
      • + +
    • EW suggested doing more posters
      • + +
    • EW suggested taking more pictures of events
      • +
    + +
  • Tyler King (TK)
    • +
      + +
    • TK commented that they have not had a role on a university committee but have experience online and from sixth form
      • + +
    • TK suggests doing publicity earlier, especially doing more during freshers
      • + +
    • TK suggests doing more instagram posts
      • + +
    • TK agrees that posters are important to focus on
      • +
    + +
  • Questions
    • +
      + +
    • ML asks what trends we could participate in via social media
      • +
        + +
      • EW said they were not sure but suggested that we could do dances with the CSS shirts
        • + +
      • EW suggested meet the committee posts
        • + +
      • TK agreed with committee dances
        • + +
      • TK suggested more informational reels to promote our events
        • +
      + +
    • MG asks how candidates will ensure they have enough time to make posts on all the platforms
      • +
        + +
      • TK comments that crossposting reels to TikTok is easy and the second M&C officer will help
        • + +
      • EW commented that posts can be created asynchronously, meaning it can be fitted into their schedule
        • +
      + +
    • ML commented that the reel from the ball managed thousands of views and suggested expanding to TikTok
      • +
        + +
      • EW agreed that CSS should expand onto TikTok
        • + +
      • EW suggested using to TeX costume for posts
        • + +
      • TK suggested doing regular posts will help with the algorithm
        • +
      +
    + +
  • The election was put to a vote
    • +
      + +
    • Round One
      • +
        + +
      • Re-open nominations (RON): 0 votes
        • + +
      • Evie Wilson: 3 votes
        • + +
      • Tyler King: 29 votes
        • + +
      • Eliminated Re-open nominations (RON)
        • +
      + +
    • Round Two
      • +
        + +
      • Evie Wilson: 3 votes
        • + +
      • Tyler King: 29 votes
        • + +
      • Eliminated Evie Wilson
        • +
      + +
    • Round Three
      • +
        + +
      • Tyler King: 32 votes
        • +
      + +
    • Tyler King is duly elected Publicity Officer
      • +
    +
+ 		+
+ 7.6 + International Student Rep +
    + +
  • No candidates stood in advance for this role
    • + +
  • The election was not put to a vote
    • +
+ 		+
+ 7.7 + Special Events Officer +
    + +
  • Candidates standing in advance: Rohit Jose
    • + +
  • Rohit Jose (RJ)
    • +
      + +
    • RJ commented that they have lots of CSS committee experience
      • + +
    • RJ mentioned they previously have been special events officer
      • + +
    • RJ commented that they will be busy with medical placement so chose this role as events can be planned further in advance
      • +
    + +
  • Questions
    • +
      + +
    • ML asked if there were any new event ideas
      • +
        + +
      • RJ said they will ensure special events are spread to ensure committee have time to organise them
        • + +
      • RJ suggested doing more collaborations
        • +
      +
    + +
  • The election was put to a vote
    • +
      + +
    • Round One
      • +
        + +
      • Re-open nominations (RON): 1 votes
        • + +
      • Rohit Jose: 30 votes
        • + +
      • Eliminated Re-open nominations (RON)
        • +
      + +
    • Round Two
      • +
        + +
      • Rohit Jose: 31 votes
        • +
      + +
    • Rohit Jose is duly elected Special Events Officer
      • +
    +
+ 		+
+ 7.8 + Socials Secretary +
    + +
  • Candidates standing in advance: George Tong
    • + +
  • George Tong (GT)
    • +
      + +
    • GT commented that they have attended many CSS events
      • + +
    • GT suggested improving promotion of socials using Facebook and Instagram
      • + +
    • GT suggested a very strong plan of socials for freshers and first semester
      • + +
    • GT suggested moving the bar crawl to semester one
      • + +
    • GT suggested doing mocktails and arts and crafts to reach a broader audience
      • + +
    • GT suggested doing more consistently scheduled socials
      • +
    + +
  • Questions
    • +
      + +
    • AB asked how GT would do more academic events
      • +
        + +
      • GT suggested bringing back TeX talks, as this could also bring in more PGTs and PGRs
        • +
      + +
    • RJ asked what collaborations GT would like to do
      • +
        + +
      • GT suggested collaboration with cocktail society
        • +
      +
    + +
  • The election was put to a vote
    • +
      + +
    • Round One
      • +
        + +
      • Re-open nominations (RON): 3 votes
        • + +
      • George Tong: 27 votes
        • + +
      • Eliminated Re-open nominations (RON)
        • +
      + +
    • Round Two
      • +
        + +
      • George Tong: 29 votes
        • +
      + +
    • George Tong is duly elected Socials Secretary
      • +
    +
+ 		+
+ 7.9 + Sports Secretary +
    + +
  • Candidates standing in advance: James Cann
    • + +
  • Candidates standing from the floor: Anna
    • + +
  • James Cann (JC)
    • +
      + +
    • JC suggested running both esports and physical events
      • + +
    • JC suggested running, spin classes and badminton
      • + +
    • JC suggested running inter-society competitions
      • + +
    • JC commented that they would ensure they make activities accessible for as many as possible
      • +
    + +
  • Anna Charleton (AC)
    • +
      + +
    • AC commented that they have done badminton within CS this year
      • + +
    • AC commented that they want to introduce badminton, netball and also introduce esports
      • + +
    • AC suggested doing inter-society competitions
      • + +
    • AC suggested doing weekly sports events
      • +
    + +
  • Questions
    • +
      + +
    • ML asked what candidates would do with the 5-a-side football team and what they would do with sports night tickets and if they would introduce kits
      • +
        + +
      • JC commented that kits would help introduce a sense of community
        • + +
      • JC suggested doing competitions with MedSoc
        • + +
      • AC suggested that doing sports night and regular competitions would enhance the sense of community and would try and organise kits
        • +
      +
    + +
  • The election was put to a vote
    • +
      + +
    • Round One
      • +
        + +
      • Re-open nominations (RON): 0 votes
        • + +
      • Anna Charleton: 26 votes
        • + +
      • James Cann: 3 votes
        • + +
      • Eliminated Re-open nominations (RON)
        • +
      + +
    • Round Two
      • +
        + +
      • Anna Charleton: 26 votes
        • + +
      • James Cann: 3 votes
        • + +
      • Eliminated James Cann
        • +
      + +
    • Round Three
      • +
        + +
      • Anna Charleton: 26 votes
        • +
      + +
    • Anna Charleton is duly elected Sports Secretary
      • +
    +
+ 		+
+ 7.10 + Equality, Diversity, and Inclusion Officer +
    + +
  • No candidates stood in advance
    • + +
  • The election was not put to a vote
    • +
+ 		+
+ 7.11 + Industrial Liaison +
    + +
  • Candidates standing in advance: Lucas, Harry Wake
    • + +
  • Lucas (L)
    • +
      + +
    • L commented that CSS is pretty broke and they would like to help improve the financial situation
      • + +
    • L commented that they would use connections with AFNOM and alumni to get sponsors
      • + +
    • L commented they would enhance the use of the CSS LinkedIn
      • +
    + +
  • Harry Wake (HW)
    • +
      + +
    • HW commented that they would utilise the size and reputation of CSS to get more sponsors
      • + +
    • HW suggested hosting more career focussed events such as corporate networking
      • + +
    • HW commented they have previous experience getting sponsorship for non-profits
      • + +
    • HW commented they have previously been on AQAs advisory board
      • +
    + +
  • Questions
    • +
      + +
    • AB asks what plans they would do if we got no sponsors early in the year
      • +
        + +
      • L hoped to avoid getting into this situation
        • + +
      • HW commented that they would start sending out proposals early to avoid getting into this situation
        • +
      + +
    • JS asks what they would do about controversial companies
      • +
        + +
      • HW commented that they would avoid reaching out to controversial firms that would be unpopular with members
        • + +
      • L commented that it may be necessary to work with some companies that some members might disagree with, but they would make sure to consult with members and committee
        • +
      + +
    • AB asks what they would do to make the society more attractive to companies
      • +
        + +
      • L commented that they would do more industry focussed Instagram posts and make more LinkedIn posts
        • + +
      • HW commented that they would focus on selling what the society can offer in terms of sponsor events
        • +
      +
    + +
  • The election was put to a vote
    • +
      + +
    • Round One
      • +
        + +
      • Re-open nominations (RON): 1 votes
        • + +
      • Lucas: 4 votes
        • + +
      • Harry Wake: 24 votes
        • + +
      • Eliminated Re-open nominations (RON)
        • +
      + +
    • Round Two
      • +
        + +
      • Lucas: 4 votes
        • + +
      • Harry Wake: 25 votes
        • + +
      • Eliminated Lucas
        • +
      + +
    • Round Three
      • +
        + +
      • Harry Wake: 28 votes
        • +
      + +
    • Harry Wake is duly elected Industrial Liaison
      • +
    +
+ 		+
+ 7.12 + PGR Rep +
    + +
  • Candidates standing in advance: Jacob S
    • + +
  • Jacob S (JS)
    • +
      + +
    • JS commented that they did their undergrad here previously, are now a PGR and are on AFNOM board
      • + +
    • JS commented that they have spoken extensively with the current PGR rep (JA) to understand the role
      • + +
    • JS commented that they are friendly with many PGRs and also understand SoCS bureaucracy
      • + +
    • JS commented that they have experience doing a wide variety of tasks on AFNOM board
      • + +
    • JS commented that they would work with the Socials Secretary on organising TeX Talks
      • +
    + +
  • Questions
    • +
      + +
    • RJ asks what obstacles exist for PGRs getting involved in CSS and how this could be addressed
      • +
        + +
      • JS said that it was important to achieve a critical mass of PGRs who attend so groups of PGRs can attend together
        • + +
      • JS suggested that using more flyers and posters may help attract more PGRs
        • +
      +
    + +
  • The election was put to a vote
    • +
      + +
    • Round One
      • +
        + +
      • Re-open nominations (RON): 0 votes
        • + +
      • Jacob S: 26 votes
        • + +
      • Eliminated Re-open nominations (RON)
        • +
      + +
    • Round Two
      • +
        + +
      • Jacob S: 26 votes
        • +
      + +
    • Jacob S is duly elected as PGR Rep
      • +
    +
+ 		+
+ 7.13 + Hackathons Officer +
    + +
  • Candidates standing in advance: Day Jones
    • + +
  • Day Jones (DJ)
    • +
      + +
    • DJ commented that they are a member of AFNOM board
      • + +
    • DJ suggested running some mini-hackathons such as a discord botathon
      • + +
    • DJ commented that they would like to run more events during the hackathon and ensure that there are quite spaces
      • +
    + +
  • Questions
    • +
      + +
    • JA asks what went well in birmingHack and what could be improved
      • +
        + +
      • DJ suggested having more interaction between the organisers and participants
        • + +
      • DJ suggested having more activities
        • + +
      • DJ hoped that next year there would be more money for prizes
        • + +
      • DJ suggested birmingHack exclusive merch
        • + +
      • DJ enjoyed the AFNOM mini-CTF
        • +
      +
    + +
  • The election was put to a vote
    • +
      + +
    • Round One
      • +
        + +
      • Re-open nominations (RON): 0 votes
        • + +
      • Day Jones: 27 votes
        • + +
      • Eliminated Re-open nominations (RON)
        • +
      + +
    • Round Two
      • +
        + +
      • Day Jones: 27 votes
        • +
      + +
    • Day Jones is duly elected Hackathons Officer
      • +
    +
+ 		+
+ 7.13 + Interim First Year Rep +
    + +
  • No candidates stood in advance
    • + +
  • No candidates stood from the floor
    • + +
  • The election was not put to a vote
    • +
+ 		+
+ 7.14 + Interim PGT Rep +
    + +
  • Candidates standing in advance: Maddy Lardner
    • + +
  • Maddy Lardner (ML)
    • +
      + +
    • ML commented that they are graduating in December so want to focus on improving freshers week, especially for PGTs
      • + +
    • ML commented that they have experience from helping with socials this year
      • +
    + +
  • The election was put to a vote
    • +
      + +
    • Round 1
      • +
        + +
      • Re-open nominations (RON): 1 votes
        • + +
      • Maddy: 24 votes
        • + +
      • Eliminated Re-open nominations (RON)
        • +
      + +
    • Round 2
      • +
        + +
      • Maddy: 24 votes
        • +
      + +
    • Maddy Lardner is duly elected Interim PGT Rep
      • +
    +
+ 		+
+ 7.15 + Second Media and Communications Officer +
    + +
  • Candidates standing in advance: Evie Wilson
    • + +
  • The election was put to a vote
    • +
      + +
    • Round 1
      • +
        + +
      • Re-open nominations (RON): 5 votes
        • + +
      • Evie: 19 votes
        • + +
      • Eliminated Re-open nominations (RON)
        • +
      + +
    • Round 2
      • +
        + +
      • Evie: 21 votes
        • +
      + +
    • Evie Wilson is duly elected Second Media and Communications Officer
      • +
    +
+ 		+
8 + Any Other Business +
    + +
  • The infrastructure amendment was voted on as previously minuted
    • + +
  • The vote for second media and communications officer took place as previously minuted
    • + +
  • The meeting was closed at 16:16 BST
    • +
+ 		All +
+ + + + + + + + + + + + + + + + + + + + + + + + + + + + +
Actual start time + 13:05 BST +
Actual end time + 16:16 BST +
Duration + 3 hours and 11 minutes +
+ +
Approved + +
Adopted + Pending adoption at the next general meeting +
+ + +

+Voting for elections and amendments took place on CSS’ voting platform, as temporarily allowed by James Lindsay, available online at vote.cssbham.com. This voting platform is open source and publicly auditable. Votes were cast using the instant run-off voting system, in line with policy described in the constitution. +

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CSS Committee Meeting - Agenda
+ + +

+ +

+ + + + + + + + + + + + + + +
Location: + Hybrid (LG23 + Discord) +
Date: + Friday 1st May +
Time: + 18:00 BST +
+ + +

+ +

+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
1 + Apologies + MW +
2 + Adoption of Previous Minutes + MG +
3 + Matters Arising +
    + +
  • Hoodies
    • +
+ 		All +
4 + Committee Handover +
    + +
  • Drive Transfers
    • + +
  • Welcome New Committee!
    • +
+ 		All +
5 + Past Events +
    + +
  • AGM
    • +
+ 		All +
6 + Future Events (standing item) +
    + +
  • Break;
    • + +
  • CSS Plush Making
    • + +
  • PUB
    • + +
  • Winterbourne
    • + +
  • BBQ
    • +
+ 		All +
7 + Sponsor/Industry Update (standing item) + AB +
8 + Finance Report (standing item) + OB +
9 + EDI Report (standing item) +
    + +
  • Pride Month
    • + +
  • Inclusion Event
    • +
+ 		LA +
10 + Committee Suggestions (standing item) + MG +
11 + Any Other Business (standing item) + All +
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CSS Committee Meeting - Minutes
+ + +

+ +

+ + + + + + + + + + + + + + + + + + +
Location: + Hybrid (LG23 + Discord) +
Date: + Friday 1st May +
Time: + 18:00 BST +
Attendees: + Matty Widdop (MW) (Chair), Marcus Gustafsson (MG) (Minuting), Joe Adams (JA), Lee Alabaster (LA), Misha (MiG), Jacob Swales (JS), Albert Waldron (AW), Henry Thomas (HT), Tyler King (TK), Idris Evans (IE), Anna Charleton (AC), Harry Wake (HW), Mahima (M), Toby Landells (TL), Day Jones (DJ), Rohit Jose (RJ), George Tong (GT) +
+ + +

+ +

+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
1 + Apologies +
    + +
  • Sumeet Brar
    • + +
  • Maddy Lardner
    • +
+ 		MW +
2 + Adoption of Previous Minutes +
    + +
  • Unanimous adoption of previous minutes
    • +
+ 		MG +
3 + Matters Arising +
    + +
  • Hoodies
    • +
      + +
    • ACTION AW: Complete merch request
      • +
        + +
      • Action pending
        • +
      + +
    • ACTION MW: Email Banana Moon for quote
      • +
        + +
      • Action pending
        • +
      + +
    • Design Competition:
      • +
        + +
      • ACTION RJ: Prepare templates of designs
        • +
          + +
        • Action completed
          • +
        +
      + +
    • Colour:
      • +
        + +
      • Majority of votes were for a change of colour
        • + +
      • Suggestions:
        • +
          + +
        • Green and Blue
          • + +
        • Purple and Lilac
          • + +
        • Purple and White
          • + +
        • Midnight Blue and White
          • + +
        • None of these colours are on the website
          • +
        + +
      • MiG suggests that if we can get a CSS-adjacent colour available
        • + +
      • Action RJ: Make a mockup with the colours on the website that look good
        • +
          + +
        • Jet Black/Purple
          • + +
        • Jet Black/Kelly Green
          • + +
        • Jet Black/Sapphire Blue
          • + +
        • Oxford Navy/Hawaiian Blue
          • +
        +
      + +
    • Zipped vs Unzipped
      • +
        + +
      • MW reports that more colours available for pullovers
        • + +
      • AW asks what the ratio of hoodies were bought last year
        • +
          + +
        • MW reports that we sold 24 pullovers and 16 zipped
          • +
        + +
      • DJ comments that the pullovers look better but the zipped are more practical
        • +
      +
    +
+ 		All +
4 + Committee Handover +
    + +
  • Drive Transfers
    • +
      + +
    • ACTION TL: Find drive transfer script at some point
      • +
        + +
      • Action carried forwards
        • +
      + +
    • ACTION Old Committee: Transfer your files to the CSS account
      • +
    + +
  • Welcome New Committee!
    • +
      + +
    • Congratulations!
      • + +
    • ACTION new committee: Read the wiki (Link in handover)
      • + +
    • Action new committee: Complete code of conduct, safeguarding and GDPR training
      • + +
    • ACTION new committee: Send your GitHub details to Matty
      • + +
    • ACTION new committee: Add your details and photo (doesn’t have to be your face) to the PR on GitHub
      • + +
    • MW comments that once you are guild approved, you will gain access to the drive and vaultwarden
      • +
    +
+ 		All +
5 + Past Events +
    + +
  • AGM
    • +
      + +
    • MW comments that the AGM had too much pizza but otherwise went smooth
      • +
    +
+ 		All +
6 + Future Events (standing item) +
    + +
  • Break;
    • +
      + +
    • 2pm - 4pm - Starting w/c 19th January fortnightly
      • + +
    • Next is 2nd week after Easter
      • + +
    • LA reports drinks are lacking
      • + +
    • MG suggests checking use by dates
      • + +
    • MiG and TL are free
      • +
    + +
  • CSS Plush Making
    • +
      + +
    • MW reports we got a grant for £100 for materials
      • + +
    • MW comments that we are quite late in the year and would need a crocheter to help run it
      • + +
    • MW suggests that we buy the supplies with the grant this year and keep them for next year
      • + +
    • MW reports there is a list of materials in one of the channels
      • + +
    • ACTION JA: Ask ML if they are happy to buy from HobbyCraft
      • +
    + +
  • PUB
    • +
      + +
    • Starting 3rd week after Easter
      • + +
    • Trial for one week to see attendance
      • + +
    • ACTION MiG: Book a table for 20
      • +
    + +
  • Winterbourne
    • +
      + +
    • 13:00 on Wednesday 6th May
      • + +
    • ACTION MiG: Create Activity, submit pre-prepared socials RA
      • +
        + +
      • Action completed
        • +
      +
    + +
  • BBQ
    • +
      + +
    • Friday 22nd May provisional
      • + +
    • ACTION MW: Create activity and create and submit RA
      • +
        + +
      • Action Complete
        • +
      + +
    • MW comments that the event is traditionally free entry and bring your own food
      • + +
    • MW comments we no longer have the bbqs from last year
      • + +
    • ACTION RJ: Create publicity for Friday at the latest
      • +
    +
+ 		All +
7 + Sponsor/Industry Update (standing item) +
    + +
  • UK CBT
    • +
      + +
    • No updates
      • +
    +
+ 		AB +
8 + Finance Report (standing item) +
    + +
  • Most recent statement balance: £
    • + +
  • Actual working balance: £
    • + +
  • Pending incomings
    • +
      + +
    • Memberships
      • + +
    • Ball tickets
      • + +
    • SoCS Bletchley
      • + +
    • Christmas Meal SoCS
      • + +
    • Alcohol SoCS
      • +
    + +
  • Pending outgoings
    • +
      + +
    • Pizza
      • + +
    • PowerBank
      • + +
    • Greggs
      • + +
    • Photographer hire
      • + +
    • Photobooth hire
      • + +
    • Blue-Tac
      • + +
    • birmingHack food
      • + +
    • Stickers
      • + +
    • Ikea Plushies
      • +
    +
+ 		OB +
9 + EDI Report (standing item) +
    + +
  • Pride Month
    • +
      + +
    • ACTION LA: Think of event
      • +
        + +
      • Action pending
        • +
      +
    + +
  • Inclusion Event (6th May)
    • +
      + +
    • ACTION LA: Reach out and see if we can get involved
      • +
        + +
      • Action carried forwards
        • +
      +
    +
+ 		LA +
10 + Committee Suggestions (standing item) +
    + +
  • +
+ 		MG +
11 + Any Other Business (standing item) +
    + +
  • Thigh Highs
    • +
      + +
    • ACTION RJ: Research thigh highs
      • +
        + +
      • Action carried forwards
        • +
      +
    + +
  • TeX Earrings Merch
    • +
      + +
    • ACTION SB: Investigate
      • +
        + +
      • Action carried forwards
        • +
      +
    + +
  • Committee Jumpers:
    • +
      + +
    • Move forward once we have hoodie design
      • +
    + +
  • New emoji competition
    • +
      + +
    • ACTION SB: Compile list of lesser-used emojis
      • +
        + +
      • Action cancelled
        • +
      +
    +
+ 		All +
+ + + + + + + + + + + + + + + + +
Actual start time + 18:18 BST +
Actual end time + 19:08 BST +
Duration + 0 Hours 50 Minutes +
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CSS Committee Meeting - Agenda
+ + +

+ +

+ + + + + + + + + + + + + + +
Location: + Hybrid (LG23 + Discord) +
Date: + Thursday 28th May +
Time: + 14:00 BST +
+ + +

+ +

+ + + + + + + + + + + + + + + + + +
1 + Apologies + MW +
2 + Adoption of Previous Minutes + MG +
3 + Committee Handover +
    + +
  • Drive Transfers
    • + +
  • Welcome New Committee!
    • +
+ 		All +
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CSS Committee Meeting - Minutes
+ + +

+ +

+ + + + + + + + + + + + + + + + + + +
Location: + Hybrid (LG23 + Discord) +
Date: + Thursday 28th May +
Time: + 14:00 BST +
Attendees: + Matty Widdop (MW) (Chair), Marcus Gustafsson (MG) (Minuting), Joe Adams (JA), Sumeet Brar (SB), Jacob Swales (JS), Albert Waldron (AW), Misha (MiG), Lee Alabaster (LA), Henry Thomas (HT), Idris Evans (IE), Anna Charleton (AC), Oli Baker (OB), Toby Landells (TL), Harry Wake (HW), George Tong (GT), Day Jones (DJ), Tyler King (TK), Rohit Jose (RJ) +
+ + +

+ +

+ + + + + + + + + + + + + + + + + +
1 + Apologies +
    + +
  • Maddy
    • +
+ 		MW +
2 + Adoption of Previous Minutes +
    + +
  • Unanimous adoption of previous minutes
    • +
+ 		MG +
3 + Committee Handover +
    + +
  • Drive Transfers
    • +
      + +
    • ACTION Old Committee: Transfer your files to the CSS account
      • +
    + +
  • Welcome New Committee!
    • +
      + +
    • ACTION new committee: Read the wiki (Link in handover)
      • + +
    • ACTION new committee: Complete code of conduct, safeguarding and GDPR training (The deadline is the end of May officially)
      • + +
    • ACTION new committee: Send your GitHub details to Matty
      • + +
    • ACTION new committee: Add your details and photo (doesn’t have to be your face) to the PR on GitHub
      • +
    + +
  • Presentation
    • +
      + +
    • MW went over general CSS information
      • + +
    • Contacts:
      • +
        + +
      • Contact Todd for alcohol events
        • + +
      • Helen Whitby handles open days and offer holder days and sometimes asks us to attend
        • + +
      • Mo is the contact if you need building access and such
        • +
      + +
    • Dashboard:
      • +
        + +
      • Activities: Add new events and submit paperwork
        • +
          + +
        • Budget notifications are needed for some of the most expensive events such as Christmas Meal and Ball. Required for anything over £1000
          • +
        + +
      • Events: Add new public events to advertise to people and such. It is also needed for tickets and assigning personal expenses to.
        • + +
      • Finance Requests: For when you need to make personal expense requests etc
        • + +
      • Messages: Used to send emails to members
        • + +
      • Sales Reports: Has info of what stuff has been bought, like tickets and memberships, etc. The customisations tab is used for events where there are food options etc.
        • +
      + +
    • E-Mail:
      • +
        + +
      • Each committee member has their own E-Mail in addition to the society E-Mail. It is best to send stuff from the society E-Mail so everyone can keep track of it
        • +
      + +
    • Finances:
      • +
        + +
      • The Finance Sheet on the drive has up-to-date finance information
        • + +
      • SGF:
        • +
          + +
        • Personal expenses are used for stuff where you pay (up to £350)
          • + +
        • Purchase orders are used for money coming directly from CSS
          • + +
        • Sales Invoice is for when we are getting money off other people such as sponsorships
          • +
        +
      + +
    • Publicity:
      • +
        + +
      • Use canva to make it
        • + +
      • Resources are on the css website
        • +
      + +
    • Discord:
      • +
        + +
      • Links channel has many useful links and also info such as the cupboard pin. It also has admin role permissions
        • + +
      • Committee External has channels with people who are not on committee such as campus league and formally Peter Onion. Kate who does all our art for TeX is on there
        • + +
      • Future events contains a channel for each upcoming event
        • + +
      • Apologies is where you post apologies for missing meetings
        • + +
      • Announcements staging allows you to write announcements for events so they can be approved
        • + +
      • Archive is full of old stuff that is mostly irrelevant
        • + +
      • TeXbot is used for various moderation and server management activities such as inducting users and reporting messages
        • +
      +
    +
+ 		All +
+ + + + + + + + + + + + + + + + +
Actual start time + 14:00 BST +
Actual end time + 15:55 BST +
Duration + 1 Hours 55 Minutes +
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